Privacy Policy, Data Processing Agreement and Cookie Policy
Last Updated: 26th May 2026
Paul Beare Limited (“Paul Beare”, “we”, “our”, “us”) respects your privacy and is committed to protecting your personal information.
This Privacy Policy, Data Processing Agreement and Cookie Policy explain how we collect, use, process and protect personal information when you use our website, engage our services or contact us.
Paul Beare Limited supports overseas companies establishing and operating in the UK through company formation, tax, payroll, HR, banking and advisory services.
- Company Information
Paul Beare Limited
100 Bollo Lane
London
W4 5LX
United Kingdom
Email: info@paulbeare.com
Website: www.paulbeare.com
- Information We Collect
We may collect and process the following information:
Personal Information
- Name
- Job title
- Company name
- Email address
- Telephone number
- Business address
- Country of operation
- Company ownership information
- Payroll and employee information
- Financial information
- Identity verification documents where required
- Correspondence and enquiry information
Technical Information
When using our website we may collect:
- IP address
- Browser type
- Device information
- Geographic location
- Pages visited
- Website activity
- Referral source
- Cookie information
- How We Use Personal Information
We use information to:
- Provide company formation and advisory services
- Deliver accounting, tax, payroll and HR support
- Communicate regarding enquiries
- Process contracts and engagements
- Comply with legal and regulatory obligations
- Improve our website and services
- Send marketing communications where consent exists
- Maintain client relationships
- Respond to requests and enquiries
Legal bases for processing include:
- Contract performance
- Legitimate interests
- Legal obligations
- Consent where required
- Data Processing Agreement
Where Paul Beare processes personal data on behalf of clients, Paul Beare acts as a Data Processor and the client acts as Data Controller.
Processing obligations
Paul Beare agrees to:
- Process personal data only on documented instructions
- Use personal data solely for agreed services
- Maintain confidentiality
- Restrict access to authorised personnel only
- Apply appropriate technical and organisational security measures
- Assist clients with GDPR obligations where reasonably required
- Support data subject requests where applicable
- Notify clients promptly of any personal data breach
The Processor shall not disclose personal information to third parties unless:
- Authorised by the Controller
- Required by law
- Required for subcontractors operating under equivalent obligations
The existing Processor Agreement already requires confidentiality, subcontractor due diligence and breach reporting obligations.
- Third Party Processors
We may use approved third parties including:
- Cloud hosting providers
- Payroll platforms
- CRM systems
- Banking partners
- Marketing systems
- Analytics providers
- Professional advisers
- Legal and compliance partners
Where third parties process information, suitable contractual and GDPR protections will apply.
- International Transfers
As Paul Beare supports overseas businesses expanding into the UK, information may occasionally be transferred internationally.
Where data leaves the UK or EEA we ensure suitable safeguards are in place including:
- Adequacy decisions
- Standard Contractual Clauses
- Contractual protections
- Other lawful transfer mechanisms
- Data Retention
Personal information is retained only for as long as required to:
- Deliver services
- Meet legal obligations
- Maintain accounting records
- Resolve disputes
- Meet regulatory requirements
Following completion of services, we may:
- Return information
- Retain where legally required
- Securely delete information
The existing Processor Agreement includes return, deletion and retention procedures at termination.
- Your Rights
You may request:
- Access to personal data
- Correction of inaccurate information
- Deletion of information
- Restriction of processing
- Transfer of data
- Withdrawal of consent
- Objection to processing
Requests should be sent to:
info@paulbeare.com
You may also complain to the Information Commissioner’s Office (ICO).
Website: https://ico.org.uk
Cookie Policy
- What Are Cookies?
Cookies are small text files stored on your device when visiting a website.
Paul Beare uses cookies to improve website performance, understand usage patterns and improve user experience.
The current website already uses cookies and consent controls.
- Types of Cookies We Use
Strictly Necessary Cookies
Required for website functionality including:
- Security
- Form submissions
- Session management
- Consent preferences
These cannot be disabled.
Performance and Analytics Cookies
Used to understand:
- Visitor behaviour
- Traffic sources
- Popular pages
- User journeys
Examples may include:
- Google Analytics
- Website reporting tools
Functional Cookies
These help remember:
- Preferences
- Language settings
- Form information
- User experience choices
Marketing Cookies
May be used to:
- Track campaign effectiveness
- Improve marketing activity
- Support remarketing
These cookies are optional.
- Managing Cookies
Users may manage cookie preferences through browser settings.
Most browsers allow:
- Blocking cookies
- Deleting cookies
- Restricting tracking
Disabling cookies may affect website functionality.
- Website Forms and Enquiries
When submitting forms through the website we may collect information to:
- Respond to enquiries
- Assess UK expansion requirements
- Provide proposals
- Arrange consultations
Information submitted through forms is treated confidentially.
- Changes To This Policy
Paul Beare may update this policy periodically.
Updated versions will appear on this page with revised dates.
Contact
Paul Beare Limited
100 Bollo Lane
London W4 5LX
Email: info@paulbeare.com
Website: www.paulbeare.com